STATE OF WISCONSIN
Department of Health and Family Services
Division of Children and Family Services
                DCFS Memo Series 99 - 11
               June 22, 1999

         Re: REVISED FEDERAL TITLE IV-E
               ELIGIBILITY POLICY AND
               PROCEDURES

 

To: Area Administrators/Assistant Area Administrators
Bureau Directors
County Departments of Community Program Directors
County Departments of Developmental Disabilities
    Services Directors
County Departments of Human Services Directors
County Departments of Social Services Directors
Licensing Chiefs/Section Chiefs
Program Office Directors
Tribal Chairpersons/Human Services Facilitators
From: Susan N. Dreyfus
Administrator

DOCUMENT SUMMARY

This memo accompanies revised materials to be used in the determination of eligibility for federal Title IV-E funds of children placed in out-of-home care.

 As transmitted in earlier notices to all counties and tribes, MAXIMUS Inc. was contracted by the State to review Wisconsin’s claiming of reimbursable expenditures under Foster Care (Title IV-E) and Medical Assistance (Title XIX) where the State and counties/tribes could be claiming additional federal reimbursement. To that end, MAXIMUS has recently provided the State with technical assistance regarding changes in the Title IV-E eligibility determination process.

In June, 1998, the Department of Health and Family Services distributed the Title IV-E Eligibility and Reimbursability Policy manual dated March, 1998, to all counties and tribes. The changes addressed in this correspondence supersede the policies in that manual. A revised Title IV-E Eligibility and Reimbursability Manual is being sent with this correspondence. Please discard the earlier manual in favor of the manual dated February, 1999.

Specifically, there have been three changes made to the eligibility process:

  • TRIAL VISIT vs PERMANENT RETURN HOME
    (revised IV-E manual, pg. 4)

    Children in out-of-home care can return home on a trial visit and retain IV-E eligibility for six (6) months. The previous policy regarding trial visits allowed the child to retain IV-E eligibility for only the first three (3) months of a trial return home.

  • AFDC RELATEDNESS VERIFICATION
    (revised IV-E manual, pg. 5)

AFDC relatedness verification has been expanded to include AFDC-MA Related Categorically Needy as identified in the CARES and EDS systems.

  • DEEMED INCOME OF A STEPPARENT
    (revised IV-E manual, pg. 13)

When determining financial need as a component of AFDC relatedness, it is now required that a portion of a stepparent's income be included in the income calculation. This additional step is detailed on the attached Deemed Stepparent Income Worksheet.

In addition, revisions have been made to the CFS201, CFS201A, and CFS205 forms used to determine children eligible and reimbursable for IV-E funding. These revisions accommodate these policy changes as well as make the initial determination, redetermination, and AFDC relatedness forms flow more smoothly. The revised forms allow the eligibility specialist to move quickly through the determination process, answering only the questions relevant to the particular child for whom they are making an eligibility determination.

Attached please find the revised Title IV-E Eligibility and Reimbursability Policy manual, the revised CFS201, CFS201A, CFS205 forms, and the new Deemed Stepparent Income Worksheet. Please discard all earlier versions of the CFS201, CFS201A, and CFS205 forms in favor of the same forms revised 2/99.

If there are any questions concerning this material, please call the Title IV-E Hot Line at (608)267-9647. You should immediately start using these revised forms and manual. If you wish, you can make copies from the attached forms. You are recommended to order the actual forms from the Forms Center in Madison. Forms will be available starting June 10, 1999. A Forms/Publications Requisition, DMT-25, must be filled out to order forms from the Division of Children and Family Services. To avoid problems with filling the request, be sure to indicate the quantity desired, the form number and the form title. Fill in your name and address in the "ship to" area of the requisition, which will become your shipping label. Send your completed requisition to:

Department of Health & Family Services
Division of Children & Family Services
Forms Manager
PO Box 8916
Madison, WI 53708-8916

Thank you very much for your assistance in this important effort.

REGIONAL OFFICE CONTACT: Area Administrator
CENTRAL OFFICE CONTACT: Mark Mitchell
Out-of-Home Care Manager
DCFS/BPP
1 W. Wilson St., Room 465
P. O. Box 8916
Madison, WI 53708-8916
(608) 266-2860

Attachment:

Revised Federal Title IV-E Reimbursability Policy & Procedures Manual 
(PDF 104 kb)


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